To ensure that items ordered for a specific fiscal year are paid for in the same fiscal year, the Library has set an annual schedule for receiving orders from the Library representative. The annual schedule follows this plan:
- October 15: 75% of the allotted budget must be encumbered
- December 5: another 15% must be encumbered
- January 15: the last 10% must be encumbered
NOTE: if any of the above dates falls on a weekend, please refer to the representative’s letter you received in August for the exact dates.
If the representative has not submitted the required percentage by the above annual due dates, the unencumbered amounts may be used for other college’s requests, at the discretion of the Library Director, with recommendations from the Library faculty.
The Library Director is available to assist in determining the availability and cost of proposed acquisitions. Publishers’ and vendors’ catalogs are available for perusal upon request. For further details, please contact the Library Director.